LIABILITY WAIVER, GENERAL HEALTH DISCLAIMER, TERMS AND CONDITIONS.

PLEASE READ CAREFULLY AND PROVIDE ACCURATE INFORMATION BEFORE SIGNING

LIABILITY WAIVER

1. Assumption of Risk: I acknowledge that I am voluntarily participating in the fitness class(es) provided by the Provider. I understand that physical exercise, by its very nature, carries with it certain inherent risks, including but not limited to physical injury, strain, discomfort, and even the possibility of serious injury or death. I hereby assume all risks and responsibility for any such injuries or other medical incidents.

2. Waiver and Release: I hereby release, waive, discharge, and agree not to sue the Provider, its employees, representatives, affiliates, or agents from any claims, demands, liabilities, rights, damages, expenses, and causes of action of any nature arising out of or in connection with my participation in the fitness class(es), whether caused by the negligence of the Provider or otherwise.

3. Medical Representation: I represent that I am physically fit to participate in the fitness class(es) and have no medical condition that would prevent my safe participation. If I have any medical conditions or concerns, I have consulted with a healthcare provider and obtained clearance to participate.

4. Consent to Medical Treatment: I hereby consent to receive any necessary medical treatment resulting from participating in the fitness class(es) and agree to bear all costs associated with such treatment.

5. Photography and Video Release: I hereby grant permission to the Provider to take and use photographs and videos of me for promotional purposes without compensation.

6. Acknowledgment: I have read this Fitness Class Waiver, understand its contents, and agree to be bound by its terms. I understand that I am giving up substantial legal rights by signing this document.

   
   

7. 24-Hour Access & Unsupervised Use:

   By accessing Ludens Fitness Studio outside of staffed hours (manned hours: Monday–Thursday, 6 AM – 8 PM), I acknowledge that I am entering and using the facility without direct supervision. I understand and accept the inherent risks of exercising alone, including risk of injury, illness, or other health events, and agree that I am solely responsible for my safety and actions while using the facility during these times. I release Ludens Fitness Studio, its owners, staff, and affiliates from any liability arising from unsupervised use. I agree to comply with all posted safety guidelines and to contact emergency services in the event of an incident.

TERMS AND CONDITIONS

1. Membership Agreement

- I understand that memberships are personal and non-transferable.

- I acknowledge that I must complete a health questionnaire and waiver before participating in any classes.

- I agree that Ludens Pro and other memberships are billed monthly and auto-renew unless cancelled.

2. Founding Memberships

- I understand that my founding membership rate is locked in for life only if I maintain uninterrupted active status.

- If cancelled, I acknowledge I will not be able to rejoin at the original founding rate.

3. Class Attendance & Scheduling

- I agree to pre-register for all classes.

- I understand that cancellations must be made at least 2 hours before to avoid penalties.

- I acknowledge that repeated no-shows or late cancellations may result in booking restrictions.

- I acknowledge that, unless provided with prior notice, there will be at least 3 and up to 7 hours of group classes on any given weekday.

- I acknowledge that weekend classes are an add-on and will be available depending on the availability of the coach.

4. Cancellations & Refunds

- I acknowledge that I must provide a 14-day written or email notice to cancel my monthly membership.

- I understand that no refunds are provided for missed sessions or unused time.

- Class packs are non-refundable but may be transferred by written or email request.

5. Pause Policy

- I may pause my membership for a minimum of 2 weeks and a maximum of 8 weeks per year.

- I agree to submit pause requests at least 7 days in advance.

6. Studio Access

- I understand access is granted only during staffed hours or designated open-gym time using the door access control app.

- I agree not to bring unauthorized guests during open gym sessions.

7. Code of Conduct

- I agree to treat staff and other members with respect.

- I will wipe down and re-rack equipment after use.

- I understand that harassment, unsafe behaviour, or abuse may result in immediate termination.

8. Photo & Video Consent

- I consent to Ludens Fitness Studio using photos or videos taken during sessions for marketing.

- I understand I may opt out in writing.

9. Parent/Guardian Consent (If under 18)

- I certify that I am the parent or legal guardian of the participant and grant permission for them to participate.

10. Policy Changes

- I acknowledge that Ludens may update pricing, terms, or schedules with 30 days' notice.

- I understand changes will be communicated via email or posted online.

ADDITIONAL GUIDELINES

General Code of Conduct

1. Always respect your coaches and fellow members.

2. Use appropriate language and maintain a positive, supportive attitude.

3. Treat the Ludens equipment and facilities with care to ensure they remain in excellent condition for everyone.

Class Etiquette

1. Arrive 5–10 minutes before your class to prepare. Late arrivals may not be allowed to join once the warm-up has begun, for safety reasons.

2. Keep mobile phones silent or stored away during class.

3. Follow the scaling options and instructions provided by your coach.

4. Encourage and support other members. Avoid comparisons or judgment.

Open Gym Policy

1. Open Gym is for self-directed training during designated hours.

2. Open Gym is not available during scheduled group classes; classes take priority.

3. Use equipment responsibly and be mindful of others sharing the space.

Hygiene & Cleanliness

1. Wipe down equipment and mats after each use.

2. Store all equipment back in its proper place.

3. Maintain personal hygiene and wear clean workout attire to ensure a comfortable environment for everyone.